Receiving COVID-19 Vaccination Data – England

COVID-19 Vaccination data recorded at mass vaccination centres/PCN hubs will be received by Vision on a daily basis and automatically filed into your patient records. We are working closely with NHS Digital and we expect to commence assurance for this work in mid-February, with full release shortly after. Please be assured that this is our highest priority and we apologise for the unavoidable delay.

What do I have to do?
You do not need to do anything. Vaccination data is received and automatically filed on the patient record within 48 hours of the vaccine being recorded. NHS Digital will be automatically notified if any of the incoming data cannot be matched to a patient record, eg where a patient has transferred out.

How will my data be filed?
Vaccination data will be filed using the current standard Covid-19 vaccination terms (see below). The date on the recording is the event date recorded on the vaccination system and you will see that the data is recorded as “out of practice”. All other relevant fields will be populated.

• 65F0100 Administration of first dose of severe acute respiratory syndrome coronavirus 2 vaccine (procedure)(SNOMED CT Concept 1324681000000101)

• 65F0200 Administration of second dose of severe acute respiratory syndrome coronavirus 2 vaccine (procedure) (SNOMED CT Concept 1324691000000104)

Patient consent data is recorded within the Immunisation Consent Structured Data Area (SDA):

What if I have already entered vaccination data – how are duplicates managed?
Any vaccination data already on the patient record will be replaced by the data received from NHS Digital where there is a match to all the key data fields and patient registration status. This will only apply to data entered in the immunisation SDA and will not apply to vaccinations recorded as medical histories or therapy. Please be aware any free text notes you may have entered will also be replaced by the content of the import file.

What about patients who have dissented?
This data is not being transmitted by NHS Digital. However, explicit consent data will be transmitted and this will be recorded within the Immunisation Consent (SDA) as shown above.

Is adverse reaction data being sent?
At the moment NHS Digital are not sending adverse reaction data. In the meantime, you may receive this data directly from vaccination systems via an email from the central vaccination system.

When can I stop manually recording vaccination data received via email?
As all vaccination data is being routed via NHS Digital via the import files, once the import process commences, you do not need to manually add Covid-19 vaccination data received in emails from national systems.

How will I know when we have received new data?
The import process will be run on a daily basis. You will not be notified when patient records have been updated but you can use our Clinical Audit monitor vaccination data. These can be downloaded here.

See also https://digital.nhs.uk/coronavirus/vaccinations/gp-covid-19-vaccination-record-queries